Job Title – Administrative Assistant – Short-term (summer job) April – August contract
Reports to – Executive Director, NSNPHA
Effective Date – ASAP
Compensation – $20 / hour – 37.5 hours/week – 14 weeks
About the Nova Scotia Non-Profit Housing Association (NSNPHA):
The mission of NSNPHA is to support the mobilization, empowerment, growth and sustainability of Nova Scotia’s non-profit housing providers and the informal housing groups, networks, and coalitions that support their work.
Why Join NSNPHA?
- Support non-profit housing initiatives across Nova Scotia.
- Flexible remote work environment.
Position Summary:
We are seeking a highly organized, proactive, and detail-oriented summer Administrative Assistant to support NSNPHA’s activities. The ideal candidate is adept at managing multiple tasks and competing priorities, as well as an effective communicator.
This position is funded by NS Student Summer Skills Incentive (SKILL), therefore the successful candidate must be a university or college student returning to school in the Fall 2025.
Duties and Responsibilities (not limited to):
- Assist with maintaining and coordinating the organization’s schedule, (i.e. deadlines, meetings, and events with stakeholders, government officials, and internal team).
- Assist with planning and arranging travel itineraries, accommodations, and related logistics for the ED and staff.
- Preparing agendas, briefings, and supporting documents for meetings. Take detailed notes and follow up on action items as needed.
- Assisting in tracking and managing key projects, ensuring deadlines are met and stakeholders are informed.
- Supporting the team with organizing and coordinating events, meetings, and networking opportunities related to the Association workplan and priorities.
- Maintaining organized electronic filing systems.
- Data entry.
- External communications (i.e. social media, newsletters, etc.)
- Performs other related duties as assigned.
Minimum Education, Experience and Qualifications:
- Minimum: enrollment in post-secondary education equivalent to one-two years of study in a professional program (i.e. office administration).
- Administrative support or related experience.
- Current Nova Scotia resident, Nova Scotia Driver’s License, and ability to travel provincewide.
Required skills:
- Ability to learn quickly and adapt to new technologies or environments.
- Strong asset: High proficiency with Microsoft 365/Sharepoint/Teams, and ability to assist others with technical support, required.
- Proficiency with project management and productivity tools like Asana, Slack, or Trello is an asset. Advanced knowledge of Microsoft PowerPoint, Word, Excel, and Teams is an asset.
- Strong communication skills required.
- Strong proficiency with social media and other external communications (i.e. writing newsletters) is an asset.
- A self-starter, strong time management skills, ability to manage a workload and multiple priorities, implement programs and goals, and effectively track information.
- Ability to work independently and remotely
- Previous experience working in non-profit is a strong asset.
- Previous experience and/or knowledge of community housing is an asset.
Application Process:
Please submit your resume and cover letter by email to [email protected] or through LinkedIn by 11:59 p.m. Atlantic on Friday, April 11, 2025. Selected candidates will be invited for an in-person or virtual interview with the ED. A work sample may also be requested.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
